Built by a team with deep experience in education automation across Kenya.
Your institution should not be run on Excel, paper, WhatsApp and guesswork.
Every day you delay, your institution keeps losing money and control.
You may already be seeing it:
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Fees are paid, but tracking is messy -
Student records are scattered
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Reporting takes too long
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Staff depend on manual follow-up
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Communication with students is inconsistent
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Growth creates confusion instead of progress
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Different tools do not talk to each other
Result
You lose revenue.
You lose time.
You lose visibility.
And leadership ends up
reacting instead of leading.
reacting instead of leading.
Intellimis helps your institution run like a business.
With Intellimis, you stop patching problems and start running with structure.
You Get
- Clear fee control
- Better admissions and student management
- Stronger academic coordination
- Faster reporting
- Better communication with students and parents
- Less manual work for staff
- More confidence for owners, directors, principals and finance teams
This is not just software. This is the operating system for a modern institution.
From confusion to control
Before Intellimis
Before Intellimis
- Manual records and paperwork
- Missed fees and poor follow-up
- Disconnected departments
- Slow reporting
- Unclear student records
- Stress during audits and reporting
After Intellimis
After Intellimis
- One system for core operations
- Better fee tracking and collection
- Structured workflows across teams
- Real-time visibility and faster decisions
- Accurate, centralized student data
- Better compliance readiness
Everything you need in one system
Intellimis brings together the tools your institution needs to run smoothly and grow confidently.
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Student Management
Manage registration, student records, history, progression and day-to-day student administration from one place. -
Admissions & Enrollment (Powered by Jiunge)
Track applications, manage onboarding and improve conversion from prospect to enrolled student. -
Academic Management
Handle classes, attendance, exams, results, academic records and institution workflows with more structure.
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Finance Management
Control billing, invoicing, receipts, arrears and financial reporting with better visibility. -
Payment Integrations (Powered by LollaPay)Accept and track payments through:
- M-Pesa (instant confirmations)
- Bank payments (reconciled automatically)
- Card payments (local & international)
See in real-time:- Who has paid
- Who still owes
- Daily cash position
👉 No more guesswork. No more missed receipts.
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HR & Payroll
Manage staff records, payroll and internal processes without separate disconnected tools. -
Procurement, Stores & Assets
Track purchasing, inventory and institutional assets with more accountability. -
Communication & Notifications
Send reminders, alerts, updates and important notices through SMS, email and in-app communication. -
Reporting & Compliance
Generate the reports your institution needs faster and with less stress.
Built for the real needs of private colleges and institutions in Kenya
Intellimis is designed for institutions that need more than a basic school system. It is ideal for:
- Private TVET institutions
- Private colleges
- Professional training institutions
- Multi-campus college groups
- Institutions moving from manual systems, Excel, or fragmented software
Whether you are struggling with fee leakage, poor structure, reporting pressure, or growth without control, Intellimis gives you one place to manage the institution properly.
Why Intellimis stands above the alternatives
Many institutions today are still using
- Manual processes
- Excel sheets
- Separate accounting tools
- Basic school systems that do not fit college needs
- Multiple disconnected tools that create more work
Intellimis is different. It gives you
- One connected system instead of scattered tools
- MPesa, Bank and Card payments (no chasing receipts)
- Admissions tracking from enquiry to enrollment (Jiunge)
- Better fee control instead of guesswork
- Better structure instead of manual follow-up
- Better readiness for reporting and compliance
- Better visibility for directors and owners
- Room to grow without rebuilding your systems later
Run your institution with confidence.
Collect more fees.
Manage students better.
Stay organized.
Grow with control.