Effective October 1, 2022.
This privacy policy will help you understand how Intellimis uses and protects the data you provide to us when you visit and use www.intellimis.com. We reserve the right to change this policy at any given time, of which you will be promptly updated. If you want to make sure that you are up to date with the latest changes, we advise you to frequently visit this page
1. What We Collect
Information You Provide to Us
We collect information you provide to us directly when you install, access, use, and operate Intellimis.
This includes:
- Account information: We collect information necessary for the purpose of registration, access to our Site, and provision of services.
- Content you submit: We collect the content you submit to Intellimis. This includes your posts and comments including saved drafts, your messages with other users, such as private messages and chats. We also collect your reports and other communications with our moderators and administrator. Your content may include text, links, images, gifs, and videos.
- Actions you take: We collect information about the actions you take when using Intellimis. This includes your interactions with content. It also includes your interactions with other users.
- Customer Support: You may provide us with information related to your use of Intellimis, including copies of your messages. For example, you may send us an email with information relating to our website performance or other issues. We will use your personal information to reach out and offer customer support.
- Information We Collect Automatically: When you access or use Intellimis we may also automatically collect information about you. This includes Log and usage data. We may log information when you access and use the Services.
- Information for marketing purposes: For the purpose of receiving our news and/or newsletters, information of sales, actualizations, updates, offers and other marketing materials in the form of e-mails or letters and/or notifications we process
- your name
- surname
- e-mail and
- address.
We process these personal data on the basis of your express consent.
2. Why We Collect Your Data
We are collecting your data for several reasons:
- To better understand your needs.
- To improve our services and products.
- To send you promotional emails containing the information we think you will find interesting.
- To contact you to fill out surveys and participate in other types of market research.
- To customize our website according to your online behavior and personal preferences.
3. How Information about You Is Shared
When you use the Services, certain information may be shared with other users and the public. For example:
- When you send private messages or private chats, the recipients of those messages will be able to see the content of your message, your username, and the date and time the message was sent. Keep in mind that additional users may be invited to join a private chat after you send a message.
Please note that, even when you delete your account, the posts, comments, and messages you submit through Intellimis may still be viewable or available on our servers. We do not share, sell, or give away your personal information to third parties unless one of the following circumstances applies:
- To comply with the law: We may share information in response to a request for information if we believe disclosure is in accordance with, or required by, any applicable law, regulation, legal process or governmental request, including, but not limited to, meeting national security or law enforcement requirements.
- In an emergency: We may share information if we believe it's necessary to prevent imminent and serious bodily harm to a person.
- To enforce our policies and rights: We may share information if we believe your actions are inconsistent with our user agreements, rules, or other Intellimis policies, or to protect the rights, property, and safety of ourselves and others
- With our affiliates: We may share information with ABNO Softwares International Limited, our parent company
- Aggregated or de-identified information: We may share information about you that has been aggregated or anonymized such that it cannot reasonably be used to identify you. For example, we may show the total number of times a post has been up voted without identifying who the visitors were.
4. Restricting the Collection of your Personal Data
At some point, you might wish to restrict the use and collection of your personal data. You can achieve this by doing the following:
- When you are filling the forms on the website, make sure to check if there is a box which you can leave unchecked, if you don't want to disclose your personal information.
- If you have already agreed to share your information with us, feel free to contact us via email and we will be more than happy to change this for you.
- Intellimis will not lease, sell or distribute your personal information to any third parties, unless we have your permission. We might do so if the law forces us. Your personal information will be used when we need to send you promotional materials if you agree to this privacy policy.
Ads and Analytics Partners
We may partner with third-party advertisers, ad networks, and analytics providers to deliver advertising and content targeted to your interests and to better understand your use of the Services. These third parties may collect information sent by your computer, browser, or mobile device in response to a request for content, such as unique identifiers, your IP address, or other information about your computer or device.
Advertisers and Ad Networks
Our ad partners and ad networks may use cookies and related technologies to collect information when ads are delivered to you on our Services, but Intellimis does not link to or provide them with your actual Intellimis account details. This means that Intellimis does not share your individual account browsing habits with advertisers. Intellimis cannot see advertisers’ cookies and advertisers will not see Intellimis’s cookies.
Controlling Mobile Notifications
With your consent, we may send promotional and non-promotional push notifications or alerts to your mobile device. You can deactivate these messages at any time by changing the notification settings on your mobile device.
Controlling Location Information
If you initially consent to our collection of location information, you can subsequently stop the collection of this information at any time by changing the preferences on your mobile device.
5. Data Retention
We store the information we collect for as long as it is necessary for the purpose(s) for which we originally collected it. We may retain certain information for legitimate business purposes or as required by law.
6. Safeguarding and Securing the Data
Intellimis is committed to securing your data and keeping it confidential. Intellimis has done all in its power to prevent data theft, unauthorized access, and disclosure by implementing the latest technologies and software, which helps us safeguard all the information we collect online.
7. Technical and organizational security measures implemented by Intellimis.
Governance
- Dedicated security person.
- Corporate security policy & procedures.
- Corporate change management process.
Infrastructure
- Network-based IDR
- Event logging
- Server hardening process
- Anti-virus infrastructure.
Audit/compliance
- PCI DSS certificate
- Monthly vulnerability scan (Internet-facing servers)
- Internal audit (user, systems, security control)
- Policy and procedure are reviewed annually.
Vendor management.
- Current vendor support agreement.
8. Children's Privacy
Our Service does not address anyone under the age of 13. We do not knowingly collect personally identifiable information from anyone under the age of 13. If You are a parent or guardian and You are aware that Your child has provided Us with Personal Data, please contact Us. If We become aware that We have collected Personal Data from anyone under the age of 13 without verification of parental consent, We take steps to remove that information from Our servers.
If We need to rely on consent as a legal basis for processing Your information and Your country requires consent from a parent, We may require Your parent's consent before We collect and use that information.
9. Links to Other Websites
Our Service may contain links to other websites that are not operated by Us. If You click on a third-party link, You will be directed to that third party's site. We strongly advise You to review the Privacy Policy of every site You visit.
We have no control over and assume no responsibility for the content, privacy policies or practices of any third-party sites or services.
7. Changes to This Policy
We may change this Privacy Policy from time to time. If we do, we will let you know by revising the date at the top of the policy. We encourage you to review the Privacy Policy whenever you access or use Intellimis or otherwise interact with us to stay informed about our information practices and the ways you can help protect your privacy. By continuing to use Intellimis after Privacy Policy changes go into effect, you agree to be bound by the revised policy. If you do not agree to our Privacy Policy, as amended, you must stop using Intellimis.
8. Contact Us
If you have any questions about this Privacy Policy, please contact using the contacts shown below:
P. O. Box 19892-00100
Kaka House, 3rd Floor,
Maua Close off Parklands Road,
Westlands, Nairobi – Kenya
Email: info@intellimis.com
